V . I . C . S ., LLC

  Online real-time
  • Immediate inventory updating.

  Priority Options
  • Backorders are automatically filled.

  Document on the Go
  • Easily mark items, vendors, or PO's with messages that also display in Order Entry.

  Extensive Tracking
  • System provides tracking of partially received PO's.

Purchasing Management


Based on information you define, and from the other MBA applications, Purchasing Management adapts to the needs of each buyer. We take everything into account: backorders, special orders, sales history, and optional user-defined projections and base stock quantities. Various criteria can be user-defined in setting up the Economic Order Quantity (EOQ) reports. Manual changes may be made before PO's are created.

Receiving is accomplished on an exception basis and backorders are automatically filled using flexible priority options. The system provides extensive tracking of partially received PO's. An option can be set to allow for separate, or combined, receive and voucher functions. Comprehensive vendor information is maintained, including multiple contacts and vendor quotes.

With real-time updating, stock is available for sale and on-hand counts may be easily confirmed. Quoted to actual pricing, variances are user definable and flagged upon receipt. Extensive commenting and documenting abilities for items, vendors and PO's help keep track of the ever-present exceptions. A general message can be attached to a part, which is displayed whenever the part is entered into OE.

The Purchasing application interfaces with the Inventory application to support tracking several combinations of different companies and PO's. A menu option simplifies Vendor Managed Inventory (VMI) ordering systems and other Electronic Data Interchange (EDI)interfaces. PO's are auto-populated with vendor provided order files. Electronic receiving grabs the Bill of Lading file sent by your vendors and automatically applies it to single, multiple, or partial PO's. This saves time, eliminates errors, and makes your goods available for sale sooner. Application integration and simplified tracking of received goods permit your purchasing managers to spend their time more productively.


"The premier operational and financial system for the sportswear distribution industry"